Systems
Vyso builds bespoke AI automation systems. Built so far: a full operating system for a Johannesburg food wholesaler (stock, suppliers, documents, orders, invoicing), a scheduled lead engine that checks replies, drafts follow-ups and discovers new leads into Gmail drafts and Notion, an invoicing and CRM tracker, and order capture that turns WhatsApp messages and emails into confirmed orders. Every build keeps a person in charge of every outward action.
Build 01
A Johannesburg food wholesaler ran on WhatsApp, email, paper and memory. We built the system that now runs it: stock and suppliers, every document read and filed, customer orders from draft to payment, a daily brief.
demo data What you hold, what you pay for it, who you buy it from.
Build 02
Every weekday at 06:00 it checks the inbox for genuine replies and bounces, drafts stage-based follow-ups for leads due today, then discovers new leads with web search, scrapes and qualifies them, and drafts first outreach. Fifty nodes. Every email ends as a Gmail draft a person sends.
Build 03
Outreach, leads, customers, services, invoices and templates on one screen. Leads move through stages with a next action and a follow-up date; invoices go from draft to sent to paid and land in the books.
| Bramley Fresh Produce | Proposal sent | Follow-up Thu | R 18 000 |
| Kestrel Build | Discovery call | Awaiting brief | R 42 000 |
| Highveld Risk Partners | Replied | Book audit | R 12 500 |
| Southgate Catering | New | First touch drafted | — |
| INV-0231 Turn-key ops system · phase 2 | Paid | 12 Aug | R 48 000 |
| INV-0234 Order capture · WhatsApp + Outlook | Sent | 28 Aug | R 22 500 |
| INV-0236 Monthly operate & monitor | Due 5 Sep | 01 Sep | R 9 500 |
Build 04
Customers order the way they already do. A message or an email with a PO comes in; the system verifies the sender, matches the customer and the products, prices the lines and creates the order for a person to confirm. The invoice follows.
Behind every build
Every system above is these five, arranged for one operation. Read, check, watch, follow, brief.
01
Invoices, delivery notes, statements and quotes become structured records the day they arrive.
Low confidence reads queue for a person
02
Invoices against prices, deliveries against orders. What doesn't add up gets flagged with the evidence attached.
Every discrepancy is a finding, never an automatic dispute
03
Supplier prices, stock cover, payment ages and deadlines, watched daily. The moment something shifts, the right person knows.
Alerts route to a person with suggested next steps
04
Payment reminders, quote follow-ups and missing document requests, drafted in your tone and kept moving until resolved.
Drafts wait for approval before anything leaves the building
05
Exceptions first, ranked by financial impact, each with its evidence and a one-click next action.
The brief proposes, your team decides
Next step
A free audit. One operation mapped, the biggest leak found, and an honest answer on whether a system would pay for itself.
Book a free audit
WhatsApp · Boland Trading
Outlook · orders@