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Industries · Construction

Three documents for one delivery — and none of them agree.

Vyso designs automations for construction operations: purchase orders, delivery notes and supplier invoices reconciled per site, document chasing handled automatically, and commercial teams briefed while details are fresh.

These are the workflows we design for construction operations — scoped around your sites, suppliers and document flow during the mapping phase.

Workflow 01

PO → delivery → invoice, reconciled per site

Site reports, purchase orders and supplier invoices fall out of sync, and mismatches surface as end-of-month surprises.

  1. Supplier documents are read and filed against the right site and order
  2. Quantities and rates are checked PO-to-POD-to-invoice
  3. Mismatches surface with all three documents side by side

● Your commercial team follows up while the delivery is still fresh in everyone's memory.

Workflow 02

The chasing, handled

Missing delivery notes, unsigned variations, unanswered quotes — project managers become admin clerks.

  1. Missing-document requests are drafted and tracked per supplier and site
  2. Quote follow-ups keep moving until answered
  3. Progress reminders go to the right person, not a group chat

● Drafts wait for approval; escalation paths are yours to define.

Workflow 03

Cost signals per project

Material price drift across suppliers is invisible until the QS reprices.

  1. Invoice prices build a per-supplier, per-material memory
  2. Drift beyond your threshold raises an alert with the trend attached
  3. A weekly roll-up shows each project's exceptions

● Procurement decides where to push back or re-source.

Illustrative demo data

What lands at 07:00.

  • —Mismatches caught before they reach the final account
  • —Project managers spend less time acting as admin clerks
  • —A per-site view of what's outstanding, without a spreadsheet
  • —Fewer month-end surprises for the commercial team

07:02 — Site brief: 2 exceptions across 3 active sites

① Rebar invoice 8.4% above PO rate — PO, POD and invoice attached

② Delivery note missing for Tuesday's ready-mix — request drafted to supplier

Reviews · Construction

Construction
Site reports, purchase orders and supplier invoices were constantly falling out of sync. Mismatches now surface while the delivery is still fresh in everyone's memory.
Laura AltonCommercial Manager
Construction
The system handles the chasing. Missing delivery notes, quote follow-ups, progress reminders. Our project managers stopped being admin clerks.
Marike du PlessisProject Director

Next step

Map your operation.

A free audit. One operation mapped, the biggest leak found, and an honest answer on whether a system would pay for itself.

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