Rands at the centre
Keep customer pricing, quotes, invoices, payments and account balances in ZAR instead of translating a foreign-first workflow.
Vyso in South Africa
Local operations are specific. Your software should be too.
Vyso helps South African SMEs and SMMEs move customer accounts, price lists, quotes, orders, VAT-aware invoices, delivery notes and payments out of disconnected chats and spreadsheets and into one working flow.
Local proof, not local wallpaper
Built around how South African B2B trade actually moves.
“Built for South Africa” should mean more than showing a flag. It should appear in the currency, documents, payment methods, customer terms and imperfect order inputs your team handles every day.
VAT-aware documents
Capture seller and customer VAT details and apply standard, zero-rated or exempt treatment to tax invoices and credit notes.
Local payment reality
Record EFT, cash, card or other payments with references, then keep outstanding and overdue balances visible to the team.
Customer-specific trade
Manage price lists, rebates, customer purchase orders, account terms, credit limits and delivery details in the same commercial record.
Messy orders, cleaner intake
Upload WhatsApp screenshots, email captures, PDFs or photographed orders so the information can be extracted and reviewed before it moves forward.
Implemented with local context
Vyso combines the software with workflow mapping, data preparation, rollout and support for South African operating teams.
A clear operating boundary
Operational control without pretending software is your accountant.
OrderFlow manages the commercial work before and around accounting: the customer request, agreed price, order, delivery document, invoice, payment and account history. It is not presented as a VAT return, statutory filing or full general-ledger product.
Support for compliance work, not a magic badge.
Consistent records, VAT-aware documents and controlled access can support better operating discipline. Your business and its advisers remain responsible for tax treatment, recordkeeping, privacy duties and other legal obligations.
Official guidance
A lower-risk starting point
Improve one workflow before replacing everything.
A local system is only useful if the team can put it into practice. Vyso starts with a defined operational problem and a controlled rollout, not an all-at-once software upheaval.
Step 1
Choose one operational problem
Start with the repeated admin that is costing the team the most time or creating the most uncertainty.
Step 2
Move only the data the workflow needs
Agree which customer, product and price-list records belong in the first rollout instead of attempting a risky big-bang migration.
Step 3
Run, learn and expand
Put the focused workflow into real use, refine it with the team and add another module only when the next need is clear.
Direct answers
South African operations, without vague promises.
Can OrderFlow create VAT-aware South African tax invoices?
Yes. OrderFlow supports seller and customer details, VAT numbers, document numbering, line items, VAT values and standard, zero-rated or exempt VAT treatment. Your accountant or tax practitioner remains responsible for confirming the correct tax treatment and statutory requirements for your business.
Can OrderFlow create quotes and invoices in South African rand?
Yes. OrderFlow keeps customer pricing, document totals, payments and balances in ZAR, including customer-specific price lists and commercial terms.
Can we track EFT, cash and card payments?
Yes. Teams can record EFT, cash, card and other payments, add a reference, and see what has been paid, what remains outstanding and what is overdue. This is payment recording and account visibility, not a claim that Vyso processes every payment method directly.
Can customers keep sending orders through WhatsApp or email?
OrderFlow can accept uploaded WhatsApp screenshots, email captures, PDFs and photographed orders for extraction and review. A direct WhatsApp or email integration is a separate requirement and is confirmed during scoping.
Does OrderFlow replace Sage, Pastel, Xero or QuickBooks?
OrderFlow can replace parts of the operating workflow, such as customer pricing, order capture and invoicing, but it is not presented as a full accounting ledger or tax-submission product. Any required accounting connection or migration boundary is agreed during implementation.
Does using Vyso make a business POPIA compliant?
No software makes a business POPIA compliant by itself. Vyso can support more consistent records, organisation-scoped access and role-aware permissions, while compliance still depends on how your business collects, uses, retains, shares and protects personal information.
Current operating focus
Starting where the workflow is tangible.
Vyso can serve SMEs across sectors. Our current beachhead is food, where pricing, repeat orders, delivery documents, payments and margin pressure make connected operations especially valuable.
Food suppliers
Customer-specific pricing, repeat orders, delivery and accounts.
Farms & producers
Availability, wholesale buyers and order-to-cash visibility.
Restaurants
Purchasing, waste, staffing and margin routines.
Start with the South African workflow you already have
Bring us the WhatsApp messages, spreadsheets and account admin.
We will map the current process, identify the highest-value starting point and show you what should move into Vyso first.